1. Information about the collection of personal data
In the following Data Protection Declaration, we inform you what personal data is collected when using our website www.neudoerfler.com and how we use this data.
Personal data includes details that relate to natural persons and can be assigned to a person (e.g. your name, your telephone number, your postal address or your e-mail address).
The Controller pursuant to Art. 4 (7) of the General Data Protection Regulation (GDPR) is Neudoerfler Office Systems GmbH, Kom.-Rat Karl Markon-Straße 530, 7201 Neudörfl, Austria (see also under Legal Information). Please address your data protection enquiries to firstname.lastname@example.org or to our postal address with the suffix “Data protection”.
When you contact us by e-mail or via a contact form, the data you provide (your e-mail address, if applicable your name and your telephone number) will be stored by us in order to answer your questions. The data required for this purpose may be forwarded to processors for performing the service. However, we will neither sell your data to third parties nor market it in any other way. We will delete the data arising in this context after the storage is no longer necessary, or restrict the processing if statutory retention obligations exist.
2. Collection of personal data when you visit our website
When using the website for information purposes only, i.e. unless you provide us with information elsewhere (via e-mail or contact form), we only collect the personal data that your browser transmits to our server. When you view our website, we collect the following data, which are technically necessary for us to display our website to you and to guarantee stability and security (legal basis is Art. 6 (1) lit f GDPR):
- IP address
- Date and time of the request
- Time zone difference to Greenwich Mean Time (GMT)
- Content of the request (specific page)
- Access status/http status code
- The amount of data transferred in each case
- Website from which the request comes
- Operating system and its interface
- Language and version of the browser software.
This website uses the following types of cookies, the scope and function of which are explained below:
- Transient cookies
- Persistent cookies.
Transient cookies are automatically deleted when you close your browser. This includes in particular the session cookies. These store a so-called session ID, with which various browser requests can be assigned to the shared session. This will allow your computer to be recognised when you return to our website. Session cookies are deleted when you log out or close your browser.
Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You can delete cookies at any time in the security settings of your browser.
You can configure your browser settings according to your wishes, for example so that your browser refuses to accept third-party cookies or all cookies. Please note that in this case, you may not be able to use all functions of this website.
The Flash cookies used are not recorded by your browser, but by your Flash plug-in. Furthermore we use HTML5 storage objects, which are stored on your end device. These objects store the required data independently of your browser and do not have an automatic expiry date. If you do not want Flash cookies to be processed, you will need to install an appropriate add-on, such as “Better Privacy” for Mozilla Firefox or the “Flash Cookie Killer” for Google Chrome. You can prevent the use of HTML5 storage objects by using private mode in your browser. We also recommend that you regularly delete your cookies and your browser history manually.
As a responsible company, we refrain from using automatic decision-making or profiling.
3. Further functions and offers of our website
In addition to the purely informative use of our website, we offer various services that can be used if you the user are interested. As a rule, you must then provide further personal data that we use to provide the respective service and to which the aforementioned data processing principles apply. In some cases we use external processors to process your data. These have been carefully selected and commissioned by us and are bound by our instructions.
We may disclose your personal data to third parties if we offer participation in promotions, competitions, contracts or similar services together with partners. You will receive more detailed information when you provide/we collect your personal data. If our processors or partners are based in a country outside the European Economic Area, we will inform you of the consequences of this circumstance.
With your consent, you can subscribe to our newsletter, with which we inform you monthly about special offers and news.
For the registration to our newsletter, we use the so-called double opt-in procedure. This means that after your registration, we will send you an e-mail to the given e-mail address, in which we ask you to confirm that you wish to receive the newsletter. If you do not confirm your registration within the specified time frame, your information will be blocked and automatically deleted after one month. In addition, we store your IP addresses and the time of registration and confirmation. The purpose of the procedure is to prove your registration and, if necessary, to clarify any possible misuse of your personal data.
The only mandatory information for sending the newsletter is your e-mail address, all other information (salutation, first name, last name) are optional. After your confirmation, we will save your e-mail address for the purpose of sending you the newsletter. The legal basis is Art. 6 (1) p 1 lit a GDPR.
You can withdraw your consent to receive the newsletter at any time and unsubscribe from the newsletter. You can declare your withdrawal by clicking on the link provided in every newsletter e-mail, by e-mail to email@example.com or by sending a message to the contact details stated under Legal Information on our website.
5. Google Analytics
This website uses Google Analytics, a web analysis service from Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States (“Google”).
Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. We process your data on the basis of our overriding legitimate interest in producing easy-to-use website access statistics in a cost-effective manner (legal basis is Art 6 (1) lit f GDPR).
The information generated by the cookie about your use of this website (including your IP address and the URLs of the websites accessed) is transmitted to and stored by Google on servers in the United States. We do not store any of your data that is collected in connection with Google Analytics. For the exceptional cases in which personal data is transferred to the United States, Google is subject to the EU-US Privacy Shield.
This website uses the IP anonymisation option offered by Google Analytics. Google will therefore shorten/anonymise your IP address as soon as Google receives your IP address. On our behalf, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide us with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics is not merged with other data by Google.
Objection to data recording
This website uses the “demographic features” function of Google Analytics. This allows reports to be created that contain information on the age, gender and interests of site visitors. This data comes from interest-related advertising by Google and from visitor data from third-party providers. This data cannot be assigned to a specific person.
You can turn off this feature at any time from the ad settings in your Google Account.
This website also uses Google Analytics for a device-independent analysis of visitor flows, which is carried out via a user ID. You can deactivate the cross-device analysis of your usage in your customer account under “My data”, “Personal data”.
6. Integration of plug-ins for social networks
Our website uses buttons for the social networks:
- Facebook Inc., 1601 S California Ave, Palo Alto, California 94304, USA
- Instagram LLC, 1601 Willow Rd, Menlo Park CA 94025, USA
- LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland
- YouTube LLC., 901 Cherry Ave., San Bruno CA 94066, USA
The buttons are marked with the logo of the respective social network. However, these are not the usual social plug-ins, but buttons with stored links. The buttons must be activated (clicked) separately by you. As long as these buttons are not clicked, no data is transferred to the social networks. Only when you click on the buttons and thereby declare your consent to communication with the servers of the social network, do the buttons become active and the connection to the respective plug-in provider is established.
After being clicked on, each button acts as a so-called share plug-in. The data mentioned under point 2 of this declaration is transmitted to the social network and the respective plug-in provider is informed that you have accessed the corresponding website of our online offer. If you want to “share” the information, you must be logged in. If you are not logged in, you will be taken to the login page of the social network you clicked on and you will no longer be on the pages of Neudoerfler Office Systems GmbH. Once you are logged in, the information will be sent that you would like to recommend the respective article.
By activating the button, personal data will be transferred from you to the respective plug-in provider and stored there (for US providers in the United States). The data is transferred regardless of whether you have an account with the plug-in provider and are logged in there. Since the plug-in provider collects data mainly via cookies, we recommend that you delete all cookies before clicking on the greyed-out box using your browser's security settings. The plug-in providers will then also be informed of the fact that you have called up the corresponding page of our Internet presence and of the time that you did this, as well as other information e.g. your IP address, information on the browser used and the language settings.
We have no influence on the collected data and data processing processes, nor are we aware of the full extent of data collection, the purposes of processing, the storage periods. We also have no information on the deletion of the collected data by the plug-in provider. The plug-in provider stores the data collected about you as user, profiles and uses this for the purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation takes place in particular for the presentation of demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact the respective plug-in provider to exercise this right. Through the plug-ins, we offer you the possibility to interact with social networks and other users so that we can improve our offer and make it more interesting for you as a user. The legal basis for the use of the plug-ins is Art. 6 (1) lit f GDPR.
We have integrated YouTube videos into our online offer, which are stored on http://www.youtube.com and can be played directly from our website. By visiting the website, YouTube receives the information that you have accessed the corresponding subpage of our website. In addition, the data mentioned under point 2 of this declaration is transmitted. This is independent of whether YouTube provides a user account through which you are logged in or whether no user account exists. If you are logged into Google, your information will be directly associated with your account. If you do not wish to be associated with your profile on YouTube, you must log out before activating the button. YouTube stores your data as user profiles and uses it for purposes of advertising, market research and/or demand-oriented design of its website. Such evaluation takes place in particular (even for not-logged-in use) to provide demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact YouTube to exercise this right.
The purpose and scope of data collection and the further processing and use of the data by the respective social network as well as your relevant rights and setting options for the protection of your privacy can be found in the information provided:
- On Facebook: www.facebook.com/policy.php; for further information on data collection: http://www.facebook.com/help/186325668085084
and https://www.facebook.com/help/568137493302217. Facebook is subject to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework
- On Instagram: https://de-de.facebook.com/help/instagram/155833707900388. Facebook/Instagram is subject to the EU-US Privacy Shield https://www.privacyshield.gov/EU-US-Framework
- On LinkedIn: https://www.linkedin.com/legal/privacy-policy. LinkedIn is subject to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework
- On YouTube: http://www.youtube.com/t/privacy_at_youtube. YouTube is subject to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework
7. Use of Hotjar
This website uses Hotjar. The provider is Hotjar Ltd., Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta, Europe (website: https://www.hotjar.com).
Hotjar is used to analyze user behavior on a website where we i.a. record your mouse and scroll movements and clicks. Hotjar uses this information to create so-called heat maps, which can be used to determine which website areas are viewed by website visitors. In addition, Hotjar can be used to determine the point at which you canceled your entries in a contact form (so-called conversion funnels).
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when the browser is closed. If cookies are deactivated, the functionality of this website may be restricted.
The use of Hotjar and Hotjar cookies are stored based on Article 6 (1) (f) GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.
8. Links to other websites
Our website contains links and references to other websites which lead you out of our website. Please note that no responsibility is taken for the contents of the listed references and links. This is the sole responsibility of the respective providers.
9. Data protection for applications and in the application process
We collect and process personal data from applicants for the purpose of handling the application process. Processing may also be carried out electronically. This is particularly the case if an applicant submits corresponding application documents to us by electronic means, for example by e-mail or via a web form on the website. If we conclude an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If no employment contract is concluded with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests on our part stand in the way of deletion. Other legitimate interest in this sense is, for example, a burden of proof in proceedings under the Equal Treatment Act.
10. Entitled interests in the processing pursued by the controller or a third party
If the processing of personal data is based on Article 6(1)(f) GDPR, it is in our legitimate interest to conduct our business for the benefit of the well-being of all our employees and our shareholders.
11. Duration for which the personal data is stored
The criterion for the duration of the storage of personal data is the respective legal retention period. After the expiry of this period, the corresponding data will be routinely deleted, provided that it is no longer necessary for the fulfilment or initiation of the contract.
12. Your rights
You have the following rights vis-à-vis us regarding your personal data:
- Right of access,
- Right to rectification or erasure,
- Right to restriction of processing,
- Right to object to the processing,
- Right to data portability.
If you believe that the processing of your data violates data protection law or that your data protection claims have otherwise been violated in any way, you can complain to the supervisory authority. In Austria, this is the data protection authority.
If you have given your consent to the processing of your data, you can withdraw it at any time. Such revocation affects the permissibility of processing your personal data after you have given it to us.
If we base the processing of your personal data on the weighing of interests, you may object to the processing. When exercising such objection, we ask for the reasons why we should not process your personal data as carried out by us. In the event of your justified objection, we will check the situation and will either stop or adjust data processing or point out to you our compelling reasons for protection, on the basis of which we will continue processing.
13. Non-binding nature of the information
The information on our website does not in any case represent legal assurances. We reserve the right to make changes or additions to the information or data provided as required. No legal claims can be derived from the subject areas described here. Offers are non-binding in all parts.
14. Disclaimer of liability
We are not liable for direct or indirect damages resulting from the use of the information or data found on this website. There are no rights and obligations between us and the user of the website or third parties. We offer no guarantee for the topicality, correctness or completeness of the information of this website. The use of the website is at your own risk.
The contents of our website, in particular the products presented and the data provided, are protected by copyright. The contents may not be copied and/or published in whole or in part or stored in an information system without prior written permission. The presentation of this website in external frames is only permitted with express written consent.
16. Applicable law/place of jurisdiction
All information or data, their use and all actions, toleration or omissions in connection with our website are subject exclusively to Austrian law, to the exclusion of international law. Place of performance and exclusive place of jurisdiction is Vienna.